Submissions & Analytics
Aggregated summary
Instead of reading submissions one by one, the Summary tab combines everything into a single overview. Each question gets its own card showing how many people answered, what they chose, and where they dropped off.
What is the Summary tab?
The Summary tab is one of three views on the Submissions page (alongside Submissions and Analytics). The Submissions tab shows individual responses row by row. The Summary tab aggregates everything into a bird’s-eye view of how people answered each question.
Open your form’s Submissions page and click Summary. formbase shows one card per question with the metrics that matter most for that question type.
What each card shows
Every question card includes:
| Metric | What it tells you |
|---|---|
| Response count | How many people answered. |
| Viewed | How many people reached this question. Pro and Business only. |
| Drop-off | People who saw this question but left without continuing, with the share of views. Pro and Business only. |
| Answer breakdown | Visual summary of answers (chart style depends on question type — see below). |
Viewed and drop-off need a paid plan
formbase only records which questions a respondent reached while the workspace owner is on Pro or Business. On Free nothing is recorded, so Viewed and drop-off stay at zero however many responses arrive. Response counts and answer breakdowns work on every plan.
Visualizations by question type
formbase picks the chart style from the question type:
| Question type | Default view | Other view |
|---|---|---|
| Radio, Checkbox, Dropdown, Picture choice | Bar chart of how often each option was picked | Table |
| Rating, Linear scale | Distribution chart, above the average | List |
| Ranking | Rank distribution, above the average rank | List |
| Payment | Totals per currency | List of transactions |
| Switch | Yes / No / Blank split bar | — |
| Matrix | Table of picks per row and column | — |
| Text, Long text, Email, Phone, Website URL, Number, Date, Time | List of individual responses | — |
| File upload, Signature | Header stats only — the card has no body in Summary | — |
Where a second view exists, a toggle sits in the card’s top-right corner.
A card lists at most the 50 most recent responses; if there are more, the list view offers to load the rest.
Repeating groups
A repeating group lets respondents add as many entries as they need (for example, a guest list with a Name and Age for each person). On the Summary tab it appears as a single card, not one card per member field.
The repeating-group card shows:
- The group label.
- An entry count — the total number of entries people added across all submissions.
- A submission count — how many submissions included this group.
- A mini block for each member field, in the same document order they appear in the form.
What the card does not show:
- No per-entry breakdown. To see each entry’s values, open a single response on the Submissions tab, where the group shows one numbered card per entry.
- No engagement stats. Repeating groups get neither the Viewed nor the drop-off numbers a regular question card shows.
Filtering and searching
Narrow down what you see:
- Search — filter cards by question title.
- Status filter — completed only (the default), all, or partial only. All and Partial need Pro or Business.
- Share link filter — tick one or more share links (appears when you have two or more).
- Live data toggle — pause live updates to freeze the numbers while you review, then resume.
Reordering and hiding questions
Click the sliders icon in the toolbar to open the question controls:
- Hide questions — click the eye icon to remove a question from view. It’s only hidden, not deleted.
- Reorder — drag questions up or down to change the display order.
- Reset — return to the default layout.
formbase stores your layout in the page URL, so you can bookmark or share a specific view.
Spotting friction
A question with a high drop-off percentage is a friction point. Common causes:
- A required field that takes too long to answer
- Confusing wording or unclear instructions
- The wrong question type (for example, free text where a multiple-choice would be faster)
- An unexpected request (asking for a phone number in what seems like a quick survey)
- Too many options, making it hard to choose
Look at the card before the high-dropoff question too — sometimes frustration builds over a sequence of questions.
Using AI to improve questions
If a question is underperforming, open the AI chat and share what you see (for example, “this question has 40% drop-off”). The AI can suggest clearer wording, a different question type, or a way to break the question into smaller parts.
Iterate on data
The Summary tab is your feedback loop for form design. After publishing a change, watch the drop-off numbers over the next batch of responses. Fix the worst-performing question first, republish, and measure again.
Large forms
The summary aggregates the 5,000 most recent submissions. Past that, a notice appears at the top of the tab: “Aggregates reflect the most recent submissions only — older ones weren’t included in this summary.” Export if you need every response counted.
Exporting summary data
Export the summary as CSV or Excel from the download button in the toolbar. The export has one row per option, value, or response, carrying the question, its type, the response count, the viewed count, and the drop-off count. See Exporting submissions.